NSCB Business Transactions
Bids, Quotations & Canvasses
(Reference No. NSCB-CO-201102-01)
The National Statistical Coordination Board (NSCB) through its Bids and Awards Committee (BAC), invites all interested parties to apply for eligibility and to bid for:
Minimum specifications for the items to be bid are shown in Annex NSCB-CO-201102-01-01.
Application is open to all accredited (with G-EPS certification) IT vendors, who are duly registered with the Securities and Exchange Commission.
The total amount of contracts to be bid is Three Million Eighty Five Thousand Pesos (PhP 3,085,000.00). The Approved Budget for the Contract (ABC) for each lot is as follows:
All bids in excess of the ABC shall be automatically rejected. Bidding will be conducted through open competitive bidding procedures using non-discretionary pass/fail criteria as specified in the Implementing Rules and Regulations Part A (IRR-A) of Republic Act No. 9184 (R.A. 9184), otherwise known as the Government Procurement Reform Act. Only submissions from Bidders who pass the eligibility check will be opened.
This document presents the instructions, minimum requirements, and prescribed forms required for eligibility to bid. All the documents to be submitted for eligibility to bid should be separated by appropriately labeled tabs. All Bidders/Proponents are required to follow the suggested format and presentation of the documents. All documents must be in A4 size bond paper and must be placed in sealed long brown envelopes and labeled as follows:
The Bidder/Proponent must first comply with the following requirements and provide documentary proof and/or certifications to support claims made, and place such documents in a sealed envelope labeled “Eligibility Envelope”. The basic documents must be separated by dividers, e.g., colored paper, cardboard, etc. with tabs as assigned below:
The Bidder must prepare and submit a conforme letter signed by the authorized representative/signatory expressing the Bidder’s/Proponent's agreement/acceptance of the criteria, terms, and procedures prescribed by the NSCB Bids and Awards Committee and waiver of specific rights, the main contents of which are as follows:
Bid bond or bid security shall be paid to the NSCB cashier who will issue an official receipt. The receipt should be included in the Eligibility Envelope as part of the bidding documents. All bid bonds are non-interest bearing and shall be reimbursed to all non-winning bidders. Each bidder must deposit an amount in any form as stated below:
Form of security
Minimum amount of Approved Budget for Contract (ABC)
Cash, certified check, cashier's check, manager's check, or bank draft or irrevocable letter of credit
One percent (1%)
One and a half percent (1.5%)
Two and a half percent (2.5%)
The Bidder must likewise submit a duly notarized conforme letter or performance security signed by the highest-ranking officer and authorized representative. The main contents are as follows:
The Bidder must provide complete and accurate information duly certified by the authorized representative/signatory and duly notarized.
II. General Evaluation Methods/Criteria
All envelopes will only be opened on 11 March 2011 by the NSCB-BAC during the opening of bids. (See section III for the complete schedule.)
The NSCB reserves the right to require additional documents/information as may be necessary to clarify certain observations. In such case when clarifications or additional documents are needed, the NSCB-BAC members shall notify the Bidder/Proponent to submit the requirements to the Committee or to the NSCB Administrative Officer. The NSCB Administrative Officer should receive the documents within 24 hours upon notification of the BAC.
Late or incomplete submission and/or inaccurate information shall automatically disqualify the Bidder/Proponent.
Only Bidders/Proponents with complete and accurate background information shall be evaluated based on the following:
III. Schedule for the 2011 NSCB Bidding of Capital Outlay
The pre bid conference is scheduled on 24 February 2011, 10:30 a.m. at the NSCB Operations Room, 5th Floor Midland Buendia Building, 403 Senator Gil Puyat Avenue Ext, Makati City. All bidders are enjoined to attend the meeting to discuss relevant issues pertaining to the whole exercise of the bidding procedure as well as clarifications of eligibility requirements and other related matters. The opening of bids shall follow the procedure prescribed in RA 9184 and shall take place on 11 March 2011, 1:30 p.m. at the same venue. The NSCB reserves the right to accept or reject bids in favor of NSCB based on RA 9184, series of 2003.
IV. Inquiries and Submission of Bidding Forms
The bidding documents are available at the NSCB BAC Secretariat or may be downloaded (put link here) from the NSCB website starting 17 February 2011. All documents to be submitted should be logged in by the Security Officer indicating the exact time of receipt. The NSCB Administrative Officer, Mr. Romeo M. Nimeno, must receive all bid proposals not later than 5:00 p.m. (NSCB time) on 10 March 2011 addressed to the NSCB Bids and Awards Committee Chairman Candido J. Astrologo, Jr. Late bids shall not be accepted.
For further inquiries, please contact Edwin Aragon at telephone numbers 8908456 or email address firstname.lastname@example.org.
CANDIDO J. ASTROLOGO, Jr.
Chairman, NSCB Bids and Awards Committee
ROMULO A. VIROLA
Posted 17 February 2011